Issuing Successful Requests for Proposals

April 1, 2018 News, Owner's Representative, Projects Brian Nowakowski

You hired a consultant for your Brownfields project based on its fantastic proposal – it was succinct, included all of the required information, and the price was right. The work was completed on schedule. There were no change order requests. Everyone was happy.

Is that how your last project went?

If not, you aren’t alone! While many factors affect project outcome, we’re going to start at the beginning – with the Request for Proposal (RFP).

There are many components to a successful RFP. However, here are 4 overlooked parts that will set your project up for success:

  • Clearly define the scope of work. If you’re not clear about the service you want, then some bidders will overprice, and some will underprice. Neither situation is ideal.
  • Request examples of similar projects bidders have completed. You probably don’t want inexperienced firms on your project. Bidders should explain why they’re the best firm for the job, using examples and providing references.
  • Detail the process for handling questions. Even the best RFPs miss something. Who are questions submitted to? How should they be submitted? When should they be submitted by, and when will bidders receive a response? Then stick to the process – no exceptions!
  • Explain how proposals will be evaluated. Will you select the firm with the earliest completion date? The lowest price? The most thought-out plans? Let the bidders know, so their proposal can meet your needs.

Writing a successful RFP is a skill that takes practice. But keep these tips in mind, and you’ll be on your way to RFP mastery!

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